skip to main content

Community Committee for Education Meeting, October 4, 2016

about 1 year ago

The next meeting is Tuesday, October 4, 2016, 4:00 pm at the District Office, 325 7th Street. The public is encouraged to attend. There will be a Finance Task Force presentation and reports from all other task force chairs. Public comment is scheduled for 4:35 pm. 

CC4E Agenda 10-4-16

Community Committee for Education Communication, August 23, 2016

about 1 year ago

Community Committee for Education (CC4E) Meeting Update - August 23, 2016

The Community Committee for Education (CC4E) met on August 23, 2016. The next meeting is September 6, 2016 from 4-5:30 p.m. at the District Office, 325 7th Street. The Committee welcomes the public to attend.


Superintendent’s Report

Superintendent Brad Meeks noted the start of the school year and stated enrollment for the first week of school was about 2,500 students,up slightly from the previous year. He also mentioned the Board of Education (BOE) special meeting taking place regarding a vote on a Mill Levy to fund full-day kindergarten. In the special BOE meeting that took place later in the evening, the BOE decided to move forward with a ballot initiative to fund full-day kindergarten. The vote was 3-2.


Communication to Board of Education

In response to the article in the Pilot, the committee discussed how and when would be the most appropriate and effective time to communicate progress of CC4E and the subcommittees to the board. Committee members commented that all CC4E meetings are open to the public including BOE members. Starting in September, the committee agreed to have two representatives of CC4E attend each board meeting. Members commented that the progress of the work of the committee was well within the timeline presented to the BOE June 24. Committee members also stressed the importance of community feedback before making recommendations to the BOE. The committee recommended that the public meeting notes (released after each meeting) be made part of the board packet. Requests from the Board of Education to make formal presentation should be made directly with a member of CC4E.


Community Comments

Cristina Magill gave an update on the status of the comments collected from May through August, 2016. All comments will be update on the website by August 31 as previously promised with the exception of the student survey which needs to be reviewed for confidentiality reasons. Update: As of August 30, the comments have been posted on the website.


TASK FORCE UPDATE

The Task Forces subcommittees continue to work on the topics identified in the community forums. Task Force Subcommittees provided updates on their progress from the last meeting. Click here and scroll to the bottom for archived meeting updates.


Facilities Task Force Report

Members of the Facilities Task Force are Kevin Sankey (chair), Karl Bunker, Jim Darcy, Todd Raper, Suzy Sayle, Niki Struble, Tammy Lake, Collin Kelley and Deb Ginesta.


Kevin Sankey reported on the progress of the Facilities Task Force since the last meeting report of August 9, 2016. The subcommittee has been meeting weekly. They have now completed visits to all non-school properties and have started to visit district-owned facilities.


The Facilities Task Force plans to consolidate the information and develop multiple options for CC4E and community feedback in early 2017. The subcommittee also waiting on the results of the updated demographics report.


Demographic Task Force Report

Members of the Demographics Task Force are Mary Darcy, Claire Sollars, Beth Wilhelm, and Ed Miklus. Scott Wedel is acting as an advisor to the task force.


As reported in the previous meeting, the subcommittee advised hiring James Looney, Planning Manager with Denver Public Schools, to complete a new demographic report. The Board of Education has agreed to the report and the contract should be signed by the next CC4E meeting after a conference call with all parties involved on August 25, 2016.


Finance Task Force Report

Members of the Finance Task Force include Jeanne Mackowski, Dean Vogelaar, Adonna Allen, Liz Allen, Karen McRight. The committee will meet on September 6, 2016 to review FAQ (frequently asked questions) compiled from the community forums. Jeanne Mackowski provided a presentation on School Finance in Colorado to the committee back in June. Click here for a copy of this report.


Accountability and Policy Task Force Report

Members of the Accountability and Policy Task Force are Robin Schepper (chair), Chris Johnson and Jodie Sandel. Robin Schepper reported that the subcommittee has been meeting regularly and will have a presentation ready for CC4E at the September 20, 2016 meeting.


Programs and Staff Task Force Report

Members of the Accountability and Policy Task Force are Christina Magill (chair), Clark Davidson, Kyle Paolontonio, Julie Warnke. Cristina Magill reported the subcommittee has started to review the comments from the community forums and anticipates presenting to the CC4E at the end of Septem

Community Committee for Education Communication, August 9, 2016

about 1 year ago

Community Committee for Education (CC4E) Meeting Update - August 9, 2016

The Community Committee for Education (CC4E) continued its work throughout the summer. Meetings were held on June 14, June 28 and July 12 and August 9. The primary focus of the summer sessions was to finish compiling community comments collected in the spring and early summer, build Task Forces subcommittees to work on the topics identified in the community forums and to respond to actions of the school district and Board of Education.

 

The next meeting is August 23, 2016 from 4-5:30 p.m. at the District Office, 325 7th Street. The Committee welcomes the public to attend.

 

SUPERINTENDENT'S REPORT

Superintendent Brad Meeks spoke regarding current discussions by the Board of Education to put a Mill Levy on the November ballot to permanently fund full-day kindergarten. Committee members agreed there is no debate on the merits of full-day kindergarten. Some members expressed concern about going to voters two years in a row with kindergarten Mill Levy this fall and potential bond or additional mill levy next fall. Committee members also commented on the effort it would take to get a kindergarten mill levy passed and wondered who would be working on this effort. In a related conversation Meeks discussed the need for regular reporting from CC4E to the Board of Education on the progress of their work.

 

Task Force Subcommittees provided updates on their progress from the last meeting.

 

FACILITIES TASK FORCE REPORT

Members of the Facilities Task Force are Kevin Sankey (chair), Karl Bunker, Jim Darcy, Todd Raper, Suzy Sayle, Niki Struble, Tammy Lake, Collin Kelley and Deb Ginesta. 

 

In July, Kevin and Chris Johnson visited the Good Foundations School in Ogden, UT, which is the sister school to Heritage. Their impression was this was a relevant comparison when considering using Heritage Christian space for future facility needs. It is a charter school (K-6) with 492 students, with minor renovations and one small addition. The school built a cafeteria onto the back of the building and reused the space for computer room, library, etc. Overall the school did not have any major issues that resulted in costly repairs with the exception of spending $100K on upgrading the fire box to meet fire codes.  Based on their visit, Kevin and Chris concluded that Heritage has more potential than originally thought.

 

The Colorado Department of Education suggests a standard of 32 square feet per student, so a class of 25 = 800 square ft per classroom. Based on this preliminary comparison, the square footage at HC indicates that the current building could house roughly 350 students - a significant increase over the 150-225 as suggested in the strategic plan analysis. Chad Phillips suggested that the subcommittee contact Routt County to see if expansion would be an issue with the size of the lot and the restrictions of any planned development. 

 

While the entire Facilities Task Force has yet to review the findings from Kevin and Chris' visit, the subcommittee is continuing with the review of all potential school sites, including Whistler, Steamboat II and Overlook. The facilities sub-committee is looking to expedite its review process to visit all existing facilities within the next 5-6 weeks.

 

DEMOGRAPHIC TASK FORCE REPORT

Members of the demographics task force are Mary Darcy, Claire Sollars, Beth Wilhelm, and Ed Miklus. Scott Wedel is acting as an advisor to the task force. 

 

After meeting throughout the summer the subcommittee advised hiring James Looney, Planning Manager with Denver Public Schools, to complete a new demographic report. The subcommittee determined the previous report by Western Demographics done in December 2014 used Straight Line projections for kindergarten. Experts contacted have said that this method is not the recommended method and the Cohort Survival Method should be used. Below is the proposal of work by James Looney, who will be charging $65 per hour.

 

·         Kinder forecast: Provide a 5 year kinder forecast for the school district. The report would include births, historical trends, and kinder capture rates five years later. Capture rates are how many students a district receives out of a total population. This will take 15 hours.

·         All grade forecast: Provide a 5 year forecast for all grades (1-12). In addition to the basic forecast, I would include historical trends and capture rates. This will take 13 hours.

·         Housing Impact: Identify student yields by housing type and location. The student yield by type and location will assist the district with identifying any impact from new residential development. This work depends on obtaining parcel data from Routt County. I have sent them an email inquiring about obtaining the parcel data. This will take 20 hours.

Community Committee for Education Summer Communication, July 20, 2016

about 1 year ago

Community Committee for Education - Summer Meetings Update - 2016

The Community Committee for Education (CC4E) is continuing its work throughout the summer. Meetings were held on June 14, June 28 and July 12. The primary focus of the summer sessions has been to finish compiling community comments collected in the spring and early summer, build Task Forces subcommittees to work on the topics identified in the community forums and to respond to actions of the school district and Board of Education.

 

On June 14, 2016 the committee formally adopted a timeline for the year leading up to the November 2017 election. The timeline was presented to the Steamboat Springs School District Board of Education on June 24, 2016. Click here to review the timeline.

 

COMMUNITY OUTREACH AND COMMENTS

Student Surveys and results from staff meetings at each school are being compiled and categorized. A meeting with the Rotary group will take place August 2. The goal is to have all comments updated and posted website in early August after the Rotary meeting. 

 

Committee members are still working towards holding a series of Educational Forums in the fall and identifying outside speakers for each topic. The first in the series will take place sometime in late September or early October and will focus on School Funding in Colorado and the tax laws related. The second forum will focus on Demographics including growth and projections in our school district and Routt County. 

 

TASK FORCE WORK

The committee received 14 responses to the request for volunteers on the Task Force groups. The following Task Forces groups have been working this summer on research, timelines and preparing to share findings and recommendations to the public. 

 

Facilities Task Force

We currently have nine volunteer members of the Facilities Task Force including Kevin Sankey (chair), Karl Bunker, Jim Darcy, Todd Raper, Suzanne Sayle, Niki Struble, Tammy Lake, Collin Kelley and Deb Ginesta. The Facilities Task Force had their first formal meeting in early July. The subcommittee discussed short vs. long-term needs as they pertain to the demographic analysis, program needs including flexible spaces, academics, extracurricular activities, technology, STEM/Makerspace and cafeterias, various types of facilities, and site availability including building footprints, infrastructure, traffic/parking, campus flow and snow removal. The subcommittee is reviewing the master plan book put together by the district and separating out costs of projects, buildings and schools within each option. There are still lingering questions about programming and evidence-based research regarding best practices on grade configuration. The goal is to have basic recommendations that can be vetted in community forums early in 2017. 

 

In addition to the subcommittee work but related to facilities, the Board of Education has authorized an appraisal of all SSSD properties which will be shared with members of CC4E and public after the next board meeting. Committee members also toured the Christian Heritage building in early June. 

 

Demographics Subcommittee

Mary Darcy has volunteered to spearhead a subcommittee on district demographics. In addition to Darcy, other volunteer subcommittee members include Beth Wilhelm, Claire Sollars, and Ed Miklus (former New Jersey Superintendent). Subcommittee members are reviewing the previous demographics report commissioned by the district as well as other information relevant to deciding what sort of new analysis is needed.

In addition to the subcommittee work, state demographer Elizabeth Garner has prepared Routt County population projections, net migration counts by age, and an inflow outflow report for primary jobs.  Preliminary research from the state indicates that while Routt County is 24,970 now, projections are 30,239 in 2025; 34,000 in 2030; 48,000 in 2050.

 

Finance Task Force

Jeanne Mackowski has volunteered to work on the Finance Task Force along with Dean Vogelaar, Adonna Allen and Karen McRight. Jeanne is doing preliminary research on school funding in Colorado as well as detailed information on the district budget. The group will meet in early August.

 

Policy/Accountability Task Force

Robin Schepper and Chris Johnson along with Jodie Sandelhave volunteered to work on the Policy/Accountability Task Force. The group will be working on its goals and objectives in the coming weeks.

 

TREASURER'S REPORT

Clark Davidson gave a quick financial update. He informed the group of a budget deficit after all the invoices were paid for the committee startup costs and costs associated with the Community Forums in the spring. A number of committee members made contributions to CC4E after this announcement. If you are interested in helping to fund the efforts of CC4E please visit our website www.cc4e.org and contact us directly.

 

KINDERGARTEN MILL LEVY DISCUSSION

Board of Education President Margaret Huron spoke to the committee in late June regarding current discussions by the Board of Education to find a way to permanently fund full-day kindergarten. Huron pointed out that funding full-day kindergarten has always been on a topic of discussion for the BOE as long as she can remember. A Mill Levy specifically to fund full-day kindergarten would finally settle the issue.

 

Committee members agreed that there is no debate the merits of full-day kindergarten. Some members expressed concern about going to voters two years in a row with kindergarten Mill Levy this fall and potential bond or additional mill levy next fall. Committee members also commented on the effort it would take to get a kindergarten mill levy passed and wondered who would be working on this effort. 

 

Further discussion will take place in August.

 

Community Committee for Education Meetings - Recordings

about 1 year ago